What's New in Propel Rx 1.5 SP1

Key Enhancements and Fixes in This Release

  • The flu and COVID-19 vaccine consent forms have been updated and consolidated into a single form. You can now use one consent form to document the consent for any vaccination (including non-flu and non-COVID-19 vaccines), up to a maximum of two vaccines per form. For more information, select the Vaccine Consent Form dropdown below.

  • Prescriptions that are not flagged as Compliance for Compliance Pack patients should not appear in the Workflow tile Compliance tab. These prescriptions, along with new PrescribeIT® prescriptions, should appear in the Retail tab.

  • An Item # column has been added to the Drug Search, Mixture Search, and Drug and Mixture Search windows. If searching by item number for a mixture, no results will be found. If performing a combined search for drugs and mixtures, an item number search will only yield drug results.

  • The Ready Time is now optional when scheduling a batch.

  • When an auto-substitution is received in a purchase order, the following should occur:

    • The Do Not Re-Order flag should turn ON for the products that were not shipped.

    • The Do Not Re-Order flag should turn OFF for the products that were received, if it was previously ON.

  • Alpha characters can be used as Admin Times for Compliance prescriptions that are dispensed from a retail packager or not auto-dispensed. When alpha characters are used as Admin Times, the following occurs:

    • Admin Times are not auto-converted to military format.

    • Validation is not performed for duplicate data (e.g., 2 PRNs entered).

    • Admin Times are not auto-sorted.

  • When an intervention code is selected in the Batch Profile window using a keyboard, the prescription row should stay highlighted.

To see a list of all enhancements and fixes in this release, use the dropdowns below.

List of Enhancements

  • Ready Time is now an optional field when scheduling a batch. If a prescription is detailed from the Batch Profile window, the user will not be prompted to enter a Ready Time if it is blank. However, if a batched prescription is detailed from the Workbench or Patient Profile and is currently in Data Entry, the existing validation prompt to enter a Ready Time will appear.

  • An Item # column has been added to the Drug Search, Mixture Search, and Drug and Mixture Search windows. If searching by item number for a mixture, no results will be found. If performing a combined search for drugs and mixtures, an item number search will only yield drug results.

  • When a prescription is rejected by Saskatchewan Health, the Third Party response now displays more detail that was captured by CPS.

  • Alpha characters can now be used as Admin Times when a Compliance prescription is set to No auto-dispensing or a retail packager. When non-numerical values are used as Admin Times, the following occurs:

    • Admin Times are not auto-converted to military format.

    • Validation is not performed for duplicate data (e.g., 2 PRNs entered).

    • Admin Times are not auto-sorted.

  • An Admin Time (dose) column has been added to the Packager Sent Report report. In this column, the Admin Times for each prescription are displayed with the corresponding doses in brackets.

When printing the injection consent form via Propel Rx or via Patient Centre, the form now accommodates consent for any vaccination. Along with the option to choose COVID-19 or influenza, you can populate the details of any vaccination DIN using this single form. Up to two vaccines can be documented using one form.

As per existing functionality, the form will pre-populate with information entered or selected from the Flu or COVID-19 module. In the Pharmacist Use Only section, the vaccine type checkboxes and information for Vaccine #2 must always be manually entered. For detailed information on what sections auto-populate on the form, refer to Table 1 below.

If you wish to generate a consent form with no drug information populated (i.e., document consent for a non-flu, non-COVID-19 vaccine), you can print the consent form from the COVID-19 module with no vaccine selected.

When printing the injection consent form via Propel Rx, the form now accommodates consent for any vaccination. Along with the option to choose COVID-19 or influenza, you can populate the details of any vaccination DIN using this single form. Up to two vaccines can be documented using one form.

As per existing functionality, the form will pre-populate with information entered or selected from the Flu or COVID-19 module. In the Pharmacist Use Only section, the vaccine type checkboxes and information for Vaccine #2 must always be manually entered. For detailed information on what sections auto-populate on the form, refer to Table 1 below.

If you wish to generate a consent form with no drug information populated (i.e., document consent for a non-flu, non-COVID-19 vaccine), you can print the consent form from the COVID-19 module with no vaccine selected.

Sample Flu/COVID-19 Form

Table 1. Overview of the updated flu/COVID-19 consent form.

Form Section What is this section used for? Does this information auto-populate?
Logo

This displays the logo for the pharmacy.

 Yes if a logo is specified in Pharmacy Preferences.
Barcode This is used for batch scanning to attach the form to the associated prescription. Flu/COVID-19 module: Yes.
Patient Information

This is the patient's demographic information.

Flu module: Yes if mandatory fields are completed in the Flu Consent module in Patient Centre.

COVID-19 module: Yes.

The Emergency Contact Name, Contact Phone, and Relationship to Patient auto-populate only if entered in the Flu Consent module.

Injection Screening Questionnaire

This is the patient's questionnaire used to screen them for eligibility.

Flu module: Yes if completed in the Flu Consent module in Patient Centre.

COVID-19 module: No.
Consent This is used to document the patient's consent for the vaccine(s).

Flu module: Yes if completed in the Flu Consent module in Patient Centre.

COVID-19 module: No
Pharmacist Use This is used to indicate the vaccine(s) being administered to the patient. Flu/COVID-19 module: No
Vaccine #1 This is the drug and administration information for the first vaccine given to the patient.

Flu module: Vaccine Name and DIN auto-populate. Remaining information auto-populates if entered in the Flu Consent module in Patient Centre.

COVID-19 module: Vaccine Name, DIN, Lot #, and Expiry Date auto-populate if entered in the COVID-19 module.

Vaccine #2 This is the drug and administration information for the second vaccine given to the patient, if applicable. Flu/COVID-19 module: No. A watermark appears to alert the user to print the vaccine name.
Additional Eligibility Criteria This is used to specify if the patient meets additional eligibility criteria for the vaccine(s). Flu/COVID-19 module: No.
Pharmacy Information This is used to document the pharmacist's information as well as the date and time of administration.

Flu module: Yes if the Pharmacy Use information is completed in Patient Centre.

COVID-19 module: No.
Patient Response This is used to document the patient's response to the vaccine(s). Flu/COVID-19 module: No.
Form Section What is this section used for? Does this information auto-populate?
Barcode This is used for batch scanning to attach the form to the associated prescription. Flu/COVID-19 module: Yes.
Patient Information

This is the patient's demographic information.

Flu/COVID-19 module: Yes.

The Emergency Contact Name, Contact Phone, and Relationship to Patient do not auto-populate.
Injection Screening Questionnaire

This is the patient's questionnaire used to screen them for eligibility.

 Flu/COVID-19 module: No.
Consent This is used to document the patient's consent for the vaccine(s). Flu/COVID-19 module: No.
Pharmacist Use This is used to indicate the vaccine(s) being administered to the patient. Flu/COVID-19 module: No.
Vaccine #1 This is the drug and administration information for the first vaccine given to the patient.

Flu/COVID-19 module: Vaccine name and DIN auto-populate unless the form was force-printed. If Vaccine Name is not printed, a watermark appears in its place to alert the user to print the name.

Lot # and Expiry date auto-populate if entered in the COVID-19 module.

Vaccine #2 This is the drug and administration information for the second vaccine given to the patient, if applicable. Flu/COVID-19 module: No. A watermark appears to alert the user to print the Vaccine Name.
Additional Eligibility Criteria This is used to specify if the patient meets additional eligibility criteria for the vaccine(s). Flu/COVID-19 module: No.
Pharmacy Information This is used to document the pharmacist's information as well as the date and time of administration.

Flu/COVID-19 module: No.
Patient Response This is used to document the patient's response to the vaccine(s). Flu/COVID-19 module: No.

  • A Group column has been added to the Dialogue tile. Dialogues can now be filtered by group.

List of Fixes

  • In the Image Preview window, the Remove Attachment button should remove the current image being displayed.

  • When a reauthorized prescription is placed on Hold, the attachments from the Hold should carry forward when the prescription is refilled.

  • Sticky Notes added in the Compliance Automated Packaging (CAP) window should display in the CAP Prescriptions grid.

  • A validation warning should appear if doses are entered in the improper format in the Administration Details window. For example, a dose of 1.0 would trigger the validation warning and block the prescription from being filled.

  • When the Patient Pays field is selected in the Batch Profile window, the prescription row should automatically be highlighted.

  • When an intervention code is selected in the Batch Profile window using a keyboard, the prescription row should stay highlighted.

  • The Copy button in the Batch Manager Groups tab should copy information from the highlighted Group to a new Group Folder. Please note, the following information is not copied:

    • Group Rx Status Preferences

    • TP Rules

    Once Copy is invoked, a prompt alerts you to review TP Rules, Rx Status, and Preferences.

  • On Hand values added via the Add New Pack Size window should be retained upon saving the Drug Folder.

  • The Re-Order Point field in the Add New Pack Size window should accept decimal values.

  • If a replacement DIN (Drug A) is entered for a drug (Drug B) and the DIN itself has a replacement DIN equal to the former drug (Drug B), a recursive error should not appear in Rx Detail when a prescription is processed using either drug.

  • The layout of the e-File copy was updated to allow information to flow continuously from one page to the next if more than one page is needed. Previously, if there were more claim responses that can be fitted on the first page, the entire Prescription and Billing sections would move to the second page.

  • For Ontario stores, all NMS claim responses displayed in the Claim Summary window should display on the e-File copy.

  • The Authorization Request Form window should stay open after Print or Fax is selected.

  • When an Authorization Request Form is sent for a reauthorized prescription, the long-distance preference of the reauthorizing prescriber should be respected for the fax.

  • In Alberta, if a non-pharmacist user is linked to an APA pharmacist user from the Login window, APA options should be available in the Adaptation Form window.

  • When auto-substitutions are received in an order, the following should occur:

    • The Do Not Re-Order flag should turn ON for the products that were not shipped.

    • The Do Not Re-Order flag should turn OFF for the products that were received, if it was previously ON.

  • When information is entered in the Clinical tab of a new Patient Folder prior to saving, Propel Rx should not crash once the Folder is saved.

  • When a prescription is filled or placed on hold with no Special Auth Expiry date, a date should not display in the Special Auth Expiry field when the prescription is detailed.

  • The logic for loading multiple prescriptions into Rx Detail was updated as follows:

    • If initiated from the Intake window, prescriptions should load based on the order in the Intake window.

    • If initiated from the Patient Profile, prescriptions should load based on the order they were selected.

  • In Workflow Details, each Packaging row should display the details specific to that Packaging event. Please note, for historical prescriptions, the Workflow Details display will remain as is. If Packaging is redone for a historical prescription, the previous Packaging information will be removed and display as a blank row in Workflow Details.

  • If a prescription number has been assigned to a NEW prescription in Data Entry (i.e., a Fill was attempted), drug changes will only be permitted within the same type (regular or narcotic). If you attempt to change drugs that are different types, a validation error similar to the following appears:

  • A Pharmacy Assistant or Technician role type should be able to rebill multiple prescriptions at once from the Patient Profile.

  • When a prescription with a partial owe balance completes Workflow and then sufficient inventory is added to the Drug Folder to fulfill the owe balance, upon rebilling the prescription, the prescription should move back into Packaging.

  • Decimal pack sizes should not display as rounded whole numbers in Technical Validation.

  • Users should be allowed to uncheck the No Packagers Assigned checkbox when specifying criteria for the Compliance Dosett Grid report.

  • The 'X' Where Dose Not Given Layout option for the MAR Custom report has been defaulted to OFF and is no longer visible.

  • The Thermal Pick List report should print for prescriptions that are not assigned to a packager in Rx Detail regardless if a Packager is set in the Drug Folder.

  • Grids should display on the MAR Complete report when the Pre-printed Laser option is turned OFF.

  • When logged in as ADM or the Pharmacy Manager, the APA checkbox should be enabled for all pharmacist type users.

  • When logged in as the Pharmacy Manager, the APA checkbox should be enabled for all pharmacist type users.

  • Prescriptions that are not flagged as Compliance for Compliance Pack patients should not appear in the Workflow tile Compliance tab. These prescriptions, along with new PrescribeIT® prescriptions, should appear in the Retail tab.