Receiving Auto-Substituted Drugs

When an auto-substituted drug is received, Propel Rx determines if the substitution is for the same DIN or a different DIN. Substitutions may be reconciled automatically depending on whether the drug and pack size exists in Propel Rx. When reconcilable, the monitoring and reorder parameters are automatically set for substitutions based on the default pack size of the DIN or primary interchangeable, if they were not previously monitored.

Setting Monitoring and Reordering Parameters

Received Drug

When a substitution is received for a product that is monitored, there are no changes made to the Monitor flag or reordering parameters of the received drug. If the received product was not monitored, the following is set automatically upon reconciling the purchase order:

  • The Monitor flag is turned ON.

  • The Re-Order Point is set as follows:

    • If it was a Pack Size substitution, the Re-Order Point matches the default pack size of the original item that was ordered.

    • If it was a DIN substitution, the Re-Order Point matches the default pack size of the primary interchangeable for the original item that was ordered.

    • If the default pack size of the reference item is not monitored, the Re-Order Point is set to 50% of the Pack Size (e.g., the Re-Order Point for a Pack Size of 100 would be 50).

  • The Re-Order # Packs is set to 1.

  • The Do Not Re-Order flag is turned OFF.

Substituted Drug

The Do Not Re-Order flag is turned ON automatically for the drug that was substituted following purchase order reconciliation.

Auto-Reconcile Exceptions Report

The Auto-Reconcile Exceptions report will print each time a purchase order is reconciled in Propel Rx and substitutions exist in the invoice.

  • This report will list which drugs have been substituted. If monitoring or re-order parameters were set automatically, they will be indicated here.

  • It also indicates which drugs were not automatically reconciled and therefore require attention.

  • For more information, see Auto-Reconcile Exceptions Report.

It is important to fully investigate any drugs that aren’t received to ensure that any patients with owe balances or medications on order receive their prescriptions.