Processing COVID-19 Vaccine Prescriptions

A COVID-19 vaccine prescription can be processed three ways:

From a COVID-19 Injection or COVID-19 Injection Follow-up activity.
From a patient's Profile by selecting Rx > PFS > COVID Injection.
Creating a new patient from Quick Patient and selecting the fill a COVID-19 vaccine prescription immediately.

Processing a COVID-19 vaccine prescription with the above methods ensures that the information in the prescription and on the Patient Consent Form are automatically populated.

Once a prescription is processed, a label and immunization record prints. For more information, see Label and Immunization Record.

Note: Before creating a new COVID-19 Injection Activity, or processing a new COVID-19 vaccine prescription from the Profile tab, ensure there is no activity already scheduled. If so, process the COVID-19 vaccine prescription directly from the COVID-19 Injection Activity.

Recommended Process

The recommended process for processing COVID-19 vaccine prescriptions is the following:

Process the first dose of the vaccine from the patient's Profile tab from Rx > PFS > COVID injection and schedule a COVID Injection Follow-up activity. For more information, see Processing COVID-19 Vaccine Prescriptions - Patient's Profile (Rx > PFS > COVID Injection).
Process any subsequent doses from the scheduled COVID Injection Follow-up activity. For more information, see Processing COVID-19 Vaccine Prescriptions - From a COVID-19 Injection or COVID-19 Follow-up Activity.

Use the dropdowns below to learn more about using each method to process a COVID-19 vaccine prescription.

From a COVID-19 Injection or COVID-19 Follow-up Activity

COVID-19 Injection Activities should be scheduled when a patient asks to book an appointment ahead of time to receive the vaccine. For more information, see Scheduling COVID-19 Injection Activities.

When a patient comes in for their scheduled COVID-19 injection appointment, the prescription can be processed directly from the scheduled activity.

To process a COVID-19 vaccine prescription from a scheduled activity:

From the Workbench, select the Activities dashboard.
Select the COVID-19 Injection or COVID-19 Injection Follow-up activity.
Select Complete. The COVID Injection window appears. For more information, see COVID Injection Window Overview.

Note: If there is already a prescription on the Workbench for the COVID-19 Injection activity selected, a prompt displays.
Locate the prescription on the Workbench or in the patient's Profile tab to complete the prescription.
Enter the following information:
- Pharmacist dropdown - defaulted to the pharmacist logged in. If this is not the correct pharmacist, select the appropriate initials.
- COVID-19 vaccine
- Lot#
- Expiry Date
  
  Note: If the Lot # and expiry date were entered in the Drug Folder, this information is automatically populated.
Select if there is going to be a follow-up injection.
- Yes - selected by default if this is the initial dose or being processed from a COVID-19 Injection activity. A COVID-19 Follow-up Injection activity will be scheduled once Submit is selected. The date is defaulted based on the interval days of the vaccine (recommended days between doses), but can be changed.
- No - selected by default if this is a subsequent dose or being processed from a COVID-19 Injection Follow-up activity. A COVID-19 Injection Follow-up activity will not be scheduled.
Select Submit.

If your province allows auto-processing, the prescription will be automatically processed to completion. If your province does not allow auto-processing, the prescription is placed on the To Do tab to be processed as usual.

Patient's Profile (Rx > PFS > COVID Injection

To process a COVID-19 vaccine prescription from the patient's Profile:

Search for and select the patient.
Select the Profile tab.
Select Rx > PFS > COVID Injection. The COVID Injection window appears. For more information, see COVID Injection Window Overview.

Note: If there is already a prescription on the Workbench for the COVID-19 Injection activity selected, a prompt displays.
Locate the prescription on the Workbench or in the patient's Profile tab to complete the prescription.
Enter the following information:
- Pharmacist dropdown - defaulted to the pharmacist logged in. If this is not the correct pharmacist, select the appropriate initials.
- COVID-19 vaccine
- Lot#
- Expiry Date
  
  Note: If the Lot # and expiry date were entered in the Drug Folder, this information is automatically populated.
Select if there is going to be a follow-up injection.
- Yes - selected by default if this is the initial dose or being processed from a COVID-19 Injection activity. A COVID-19 Follow-up Injection activity will be scheduled once Submit is selected. The date is defaulted based on the interval days of the vaccine (recommended days between doses), but can be changed.
- No - selected by default if this is a subsequent dose or being processed from a COVID-19 Injection Follow-up activity. A COVID-19 Injection Follow-up activity will not be scheduled.
Select Submit.

Quick Patient & COVID

When a patient that has never filled a prescription at your location before comes in for a COVID-19 injection, Quick Patient can be used to quickly create the patient and automatically begin the process of generating a COVID-19 vaccine prescription.

To use Quick Patient to process and COVID-19 vaccine prescription,

Select the Patient navigator button. The Patient Search window appears.
Select Quick Patient.
The Barcode Scan window appears.
Scan the barcode on their ID with the hand scanner.
Select OK. The Quick Patient window opens.
Enter the patient's information.
From the Quick Patient dropdown, select Quick Patient & COVID.
Select OK. The new Patient Folder is saved and the COVID Injection window appears. For more information, see COVID Injection Window Overview.
Enter the following information:
- Pharmacist dropdown - defaulted to the pharmacist logged in. If this is not the correct pharmacist, select the appropriate initials.
- COVID-19 vaccine
- Lot#
- Expiry Date
  
  Note: If the Lot # and expiry date were entered in the Drug Folder, this information is automatically populated.
Select if there is going to be a follow-up injection.
- Yes - selected by default if this is the initial dose or being processed from a COVID-19 Injection activity. A COVID-19 Follow-up Injection activity will be scheduled once Submit is selected. The date is defaulted based on the interval days of the vaccine (recommended days between doses), but can be changed.
- No - selected by default if this is a subsequent dose or being processed from a COVID-19 Injection Follow-up activity. A COVID-19 Injection Follow-up activity will not be scheduled.
Select Submit.

Label and Immunization Record

Once a prescription has been processed, a label and a COVID-19 Immunization Record prints.

The COVID-19 Immunization Record displays:

Patient name
COVID-19 vaccine dispensed
Date the vaccine was provided
Space to write who administered the vaccine
Lot # and Expiry Date, if entered
Follow-up dose eligibility date, based on the interval

Note: The Follow-up dose eligibility date will not display if a follow-up was not scheduled (No was selected in the Schedule Follow-up section of the Covid Injection window).

Additional Information

Hold, escaped or cancelled prescriptions

When processing the COVID-19 vaccine prescription, if the prescription is placed on Hold, escaped from or cancelled, the follow prompt displays.

Select one of the following options:

OK - continue with the hold, escape or cancellation process. Removes the follow-up activity currently in the Activities dashboard. If required, a new activity must be scheduled for the initial dose.
Cancel - stops the hold, escape or cancellation process. The follow-up activity is not removed.